Admissions Policy and Over-subscription Criteria 2020-2021

Brill C of E School is an academy within Buckinghamshire and the Diocese of Oxford. The Governing Body is the admissions authority, and the authors of this policy.  This policy has been designed to comply with the School Admissions Code 2014 and all other relevant legislation including that on infant class sizes and equality.

The Published Admission Number for all year groups is 27.

The School participates in Buckinghamshire’s Fair Access Protocol.

This policy sets out the admission arrangements for:

  1. Reception (Foundation Stage) entry from September 2020 onwards
  2. All other in-year admissions 

Applications for places in the Reception year for children should be made via the Buckinghamshire County Council Common Application Form (CAF), available in the Primary Guide or via the Bucks CC website.  Places in the Reception Class for entry in September 2015 and each subsequent year will be allocated by the Governing Body based only on applications made via the CAF.

Children will be admitted full time into the Reception Class in the academic year in which the child will reach his or her fifth birthday.  Parents of children who are not of compulsory school age [1] may request that their child’s place is deferred until later in the academic year and the school will hold that place open for the child, however, this deferment will only be effective during the reception year: no deferment to the commencement of Year 1 is possible, and if a child fails to take up their allocated place in the Reception class, parents must apply to the school for a Year 1 place, and no guarantee can be made that a place in Year 1 will be available to that child.

Parents may also request that their child attends part time until they are of compulsory school age. 

Any request to defer a place, or to take up a place part time should first be discussed with the Headteacher, so that the benefits or otherwise of late or part time entry can be fully explained and discussed.

All other admissions

All other admissions after the age of 5 (including admissions to Reception after the commencement of the academic year) will be by direct application to the school.  The application will be dealt with in accordance with this policy and a decision will be communicated directly to the parent(s) of the child.  The school will maintain a waiting list for children who are not offered a place.  The waiting list will be managed in accordance with the oversubscription criteria, and length of time on the waiting list will not be considered a relevant factor in making any decision to allocate available places. 

Over subscription Criteria

Children with a Statement of Special Educational Need or with an Education, Health and Care (EHC) plan naming Brill School will always be offered places.  If there is then greater demand for admission than there are places available, the following criteria will be applied in the order set out:     

  1. Looked-after children and children who were previously looked after, but ceased to be so because, immediately after being looked after, they became subject to an adoption, child arrangements or special guardianship order. (See Note 2)
  2. Families who have exceptional medical or social needs that make it essential that their child attends Brill School rather than any other. These needs must be fully supported by written evidence from the appropriate professional person involved with the family. (See Note 3)
  3. Children with a normal home address (See Note 4) in the catchment area of the school (in the area which includes the parishes of Brill, Dorton and Chilton) and with a sibling (see Note 5) on the roll of the school at the time of application or whose parent has accepted an offer of a place at the school and who is expected still to be in attendance at the time of entry to the school.
  4. Children with a normal home address in the area which includes the parishes of Brill, Dorton and Chilton, bounded as shown on the attached map.
  5.  Children with a normal home address outside the parishes of Brill, Dorton and Chilton and with a sibling on the roll of the school at the time of application or whose parent has accepted an offer of a place at the school and who is expected still to be in attendance at the time of entry to the school.
  6. Other children.

Once the above criteria have been applied, any further places will be awarded according to the measured distance between the family’s normal home address (measured from the centre of the dwelling as marked on the Ordnance Survey map) and the school’s nearest entrance gate; closest first.

The admissions policy and these criteria will be applied in accordance with the following notes and definitions:

  • Looked-after child– a child in the care of a local authority or being provided with accommodation by a local authority in the exercise of its social services function. 
  • An adoption order is one made under the Adoption Act 1976 (Section 12) or the Adoption and Children Act 2002 (Section 46). 
  • A ‘child arrangements order is one settling the arrangements to be made as to the person with whom the child is to live (Children Act 1989, Section 8, as amended by the Children and Families Act 2014, Section 14). 
  • A ‘special guardianship order’ is one appointing one or more individuals to be a child’s special guardian/s (Children Act 1989, Section 14A). 

Applications under this criterion must be accompanied by evidence to show that the child is looked after or was previously looked after (e.g. a copy of the adoption, child arrangements or special guardianship order).”

Parent – A person with parental responsibility for the child, or who is the legal guardian of the child.

Sibling – A brother or sister, half brother or sister, adopted brother or sister and any other child permanently residing at the same address who is a child of the family within the definition in the Children Act 1989.

Normal home address – The address where the parent and child live and evidence of this may be required in the form of a utility bill, rent book or mortgage statement showing the address concerned. Where a child has two homes due to parental responsibility being shared by two people who live apart, the address used will be the one where he or she spends most of the Schools week (Sunday to Thursday nights inclusive) as confirmed by written evidence from both parents. If a false declaration of address is deemed to have been made, the offer of a place may be withdrawn, even after a child has started at the school.  Where a child is moving into the area, evidence must be provided that the parent has a legally binding agreement to purchase a house, or a formal lease agreement effective prior to the date of admission.

Catchment area – the area which includes the parishes of Brill, Dorton and Chilton, bounded as shown on the attached map below. This can be viewed in more detail on the link below.

[1]Children reach Compulsory School Age at the beginning of the school term following their fifth birthday.


Where an application for a place at the school is unsuccessful, parents have the right to appeal against the decision. (If you have been offered a place at another school then please first take the time to visit that school; you may find that it meets all your child’s needs and that you would be happy for your child to go to that school). Should you wish to pursue an appeal then you must, in the first instance, click here to complete the 'Appeals Form'. Send the completed 'Appeals Form' to the school office either by emailing, or by handing in a copy into the school office for the attention of the Admissions Panel. (If you require a printed copy, please see the office admin who will print this off for you.) 

Following receipt of this form, the school admissions panel will officially meet to discuss the grounds of this appeal, taking all given information into account. You will be notified in writing as to the outcome of this appeal within 5 days.  

If you are unhappy with the result of the initial outcome, and wish to pursue this appeal further, you must notify Liz Cotgreave, Chair of Governors, of this in writing along with any extra evidence you would like to submit by emailing case will then be escalated to an external and independent admissions panel led by the Oxford Diocese. 

It should be noted that, in the event of an unsuccessful appeal against non-admission the school, the school does not consider any further application in the same school year (1 September – 31 August), unless there has been a material change in circumstances, for example a change of address which results in a move from outside the catchment area to inside it.

You can expect to receive notification of your appeal and information related to the hearing according to the following timetable.


 Admission Policy 2019 2020.docxDownload
 Admission Policy 2020 2021.docxDownload
 Admission Policy 2021 2022.docx.pdfDownload
 Admission Policy 2022 2023 (1) (2).pdfDownload
 Diocese Admission Appeal form.docDownload
Showing 1-5 of 5

Admissions Documents 2020

 Administration of Medicines.pdfDownload
 Health Care Plan Form 2020.pdfDownload
 Home school Agreement Brill 2020.pdfDownload
 ICT Code of Conduct 2020.pdfDownload
 Managing Medicines.pdfDownload
 Photo Consent.pdfDownload
Showing 1-10 of 14